Telangana State Government has issued Procedural Instructions of Revision of Pay Scales, 2015 Arrears payment for the period from 02.06.2014 to 28.02.2015 vide Circular Memo No.647/117/HRM.IV/A1/2015, dated 13.06.2017.
In the Government order 91Finance (HRM.IV) Department, dt. 23.05.2017, orders were issued for payment of arrears of RPS, 2015 for the period from 02.06.2014 to 28.02.2015 and ordered that 50% of the arrears shall be paid in the financial year 2017-18 and the balance amount in 2018-19, in eighteen equal monthly instalments commencing from 1st July, 2017 along with monthly salary payable on 1st July, 2017 for the month of June, 2017.
In the Government order No.92, Finance (HRM.V) Department, dated 25.05.2017, orders were issued for payment of pension arrears of RPS, 2015 for the period from 02.06.2014 to 28.02.2015 and ordered that 50% of the arrears shall be paid in the financial year 2017-18 and the balance amount in 2018-19, in eighteen equal monthly installments commencing from 1st July, 2017 along with pension payable on 1st July, 2017 for the month of June, 2017.
To enable all the DDOs/PPOs for smooth payment process, Government hereby issue the following instructions for the effective implementation of the above orders:
I. General Principles for Drawal of Arrear Claims:
a) The claim of arrears shall be on HRMS package only. The arrear claim bills
shall be processed by the DDO concerned through HRMS package (DDO
Request) of Treasuries & Accounts Department only. The bills for arrears
shall not be processed manually.
b) The arrear amounts shall be classified under “060-PRC Arrears” under
respective functional major head of the department.
c) In respect of the employees who were transferred after 02.06.2014, the DDO at
the present station shall claim the arrears duly obtaining the relevant details
from the DDOs at earlier places of posting.
d) In respect of employees who are on leave as on the date of drawal, the arrears
shall be claimed along with the leave salary whenever the leave is sanctioned.
e) In respect of employees who are under leave/suspension during the period
from 02.06.2014 to 28.02.2015 and subsequently reported/reinstated into the
service, as the case may be, the arrears shall be claimed according to the
regularisation of the leave/suspension period, as the case may be.
f) In respect of the employees who were on EOL/HPL etc., during the period
from 02.06.2014 to 28.02.2015, the arrears shall be regulated as per leave rules
applicable to the kind of leave sanctioned.
g) In respect of employees who are under suspension as on the date of issue of
orders in ref. 3rd cited and if they are on duty during the period from
02.06.2014 to 28.02.2015, the arrears shall be drawn and paid only on
revocation of suspension.
h) The RPS arrears of employees who worked under Foreign Service during the
period 02.06.2014 to 28.02.2015 and subsequently repatriated to their parent
departments shall be paid by the Foreign Service employer as per G.O.Ms.No.
10, Finance & Planning (FW.FR-II), dated 22.01.1993 and FR 126. The HoD
concerned shall ensure that arrears to such employees are paid promptly.
i) The arrears of an employee who worked in the parent department during
period 02.06.2014 to 28.02.2015 and subsequently transferred to the Foreign
Service shall be paid by the DDO where he last worked before deputation to
Foreign Service.
j) In respect of employees who come under NPS/CPS, Govt. have already
issued instructions to deduct 10% of Pay + DA towards arrear contribution to
NPS/CPS on revised pay under RPS 2015 w.e.f. 02.06.2014 vide Memo No.
509-A/102/A2/HRM.V/2015, dated 03.06.2015 and the same shall be
complied while drawing arrears, if not earlier complied. The arrears shall not
be paid without such compliance.
k) In respect of employees who are in service during the period from 02.06.2014
to 28.02.2015 and subsequently retired from service, the arrears in instalments
shall be paid by the Pension Payment authorities duly collecting details from
the DDO/DTA/PAO where the employee last worked prior to retirement.
While disbursing such arrears, the pension payment authorities shall ensure
that there shall be no double payments and over payments. These arrears
shall be met from the head of account, “2071-Pension and other Retirement
Benefits-01 Civil – M.H.800 Other Expenditure – SH (07) Pensioners- PRC
Arrears- 060 PRC Arrears.”
l) In respect of employees who exit from the service due to superannuation/
medical invalidation/resignation, before completion of 18 monthly
instalments, the remaining instalments shall be drawn and disbursed by the
pension payment authorities duly collecting data from the DDO of last
station, under the above head of account stated at point (k) above.
m) In respect of employees who worked in A.P. State during the period from
02.06.2014 to 28.02.2015 and the pay was fixed in RPS 2015 as per the orders of Government of A.P. and subsequently allocated to Telangana state on final
allocation due to state reorganisation, the arrears shall be drawn by the DDO
of Telangana duly collecting data from the DDO concerned of Government of
A.P. and the amount shall be distinctly classified against interstate suspense
for adjustment of the arrears by the Accountant General, Telangana, as per the
provisions of Inter State adjustments, under the head of account, “8793-Inter
State Suspense Accounts”.
n) In respect of employees who worked in A.P., during the period from
02.06.2014 to 28.02.2015 and allocated finally to Telangana and retired from
service meanwhile, the arrears in 18 instalments shall be paid by the
PPO/Treasury Officer concerned duly obtaining details from the DDO
concerned and book the expenditure against interstate suspense for
adjustment between the States through the Accountant General.
o) In respect of Pensioners, the pension consolidation arrears under RPS 2015 for
the period from 02.06.2014 to 28.02.2015 shall be paid in 18 monthly equal
instalments by the PPO or concerned Treasury Officer along with the monthly
pension.
p) The arrears in respect of the employees/Pensioners who died before issue of
these orders or during the period before realisation of these 18 instalments,
the entire balance amount of arrears shall be paid in one lump to the legal
heirs, by the PPO/Treasury Officer, provided they are not in receipt of family
pension. Persons in receipt of family pension shall be treated as Pensioners
and arrears shall be paid in instalments.
q) In respect of employees who worked in Telangana during the period from 02-
06-2014 to 28-02-2015 and subsequently allocated to GoAP, the DDO where
the employee last worked shall furnish the details of arrears to DDO of GoAP
for necessary action as per rules.
II. Responsibilities of Drawing and Disbursing Officer (DDO):
a) The DDO shall attach a copy of the Appendix-II issued by the DDO at the
time of RPS, 2015 pay fixation which contains the details of amounts payable
during 02.06.2014 to 28.02.2015 to the first monthly instalment bill of arrears.
b) The DDO shall verify the total amount of arrears to be paid to the employee in
the HRMS (DDO request) against the employee code w.r.t. Appendix-II. If
any variation in arrear amount is noticed when compared with Appendix-II,
it shall be brought to the notice of the DTO concerned.
c) The DDO/PPO shall be held responsible for the correctness of arrears.
d) The DDO shall provide the details of amounts payable for the period from
02.06.2014 to 28.02.2015 as per Appendix-II in the HRMS screen, where the
details are not available in respect of the following cases:
i) In the case of employees who were worked in AP State during the
period from 02.06.2014 to 28.02.2015 and the pay was fixed in RPS 2015
as per the orders of AP state and subsequently allocated to Telangana
state on final allocation due to state reorganisation.
ii) In the case of employees whose pay details are not available in HRMS/
IMPACT due to submission of pay fixation bills not routed through
HRMS (DDO request).
e) The DDO shall maintain a separate watch register, both in soft and hard
copies, as per the proforma appended to this Cir. Memo., covering the details
of name of the employee, designation, arrears amount eligible basing on
Appendix-II of circular memo 2nd cited, quantum of instalment, number of
instalment, cumulative total of claimed amount, balance amount to be
claimed, token no., and date of drawal. In case of retired/died employees, the
date of retirement/death shall be recorded as the case may be in the remarks
column.
f) The DDO shall list out the employees who are in service during the period
from 02.06.2014 to 28.02.2015 and subsequently retired from service/expired.
He shall obtain the Bank Accounts with IFSC codes of retired employees/
eligible legal heirs of deceased employees and shall register in HRMS (DDO
Request) portal so as enable to make payment of arrears.
g) The DDO shall send a request to the DTO concerned through the Treasury
Officer concerned to activate the Employee ID of the retired/died employees
in HRMS (DDO Request) Portal, only for the limited purpose of entering
the required data and not for drawal by the DDO.
h) The DDO shall append a non-drawal certificate to the bill.
i) The DDO/PPO shall obtain the Aadhaar Number of each employee/
pensioner and shall update the details against each employee in HRMS (DDO
Request) Portal and pensioner details in IMPACT/HRMS Pensioners portal.
j) The DDO shall deduct 10% of Pay + DA towards Arrear Contribution to
NPS/CPS on revised pay under RPS-2015 w.e.f. 02.06.2014 vide Memo No.
509-A/102/A2/HRM.V/2015, dated 03.06.2015. In the event the DDO
deducted 10% of Pay + DA in revised pay scales during the period as per the
said Memo, further deduction towards NPS/CPS shall not be made.
k) A check-list is appended to this Memo, shall be furnished by the DDO/PPO
to the Treasury Officer.
l) The DDO shall reconcile the expenditure amounts claimed with Treasury as
per rules in force.
III. Responsibilities of Treasury Officer/PAO
a) The Treasury Officer shall ensure that no double or irregular drawal or
overpayment of arrears takes place.
b) The Treasury Officer shall not accept any arrear claim which is submitted
manually, i.e., if not routed through HRMS (DDO Request).
c) The Treasury Officer shall debit the expenditure of arrears under 060- PRC
Arrears under respective departmental service/functional major head. In
respect of arrears pertaining to employees who are allocated to Telangana, the
amount of arrears shall be debited to interstate suspense under the head of
account, 8793-Inter State Suspense Accounts.
d) The Treasury Officer shall record the total amount of arrears DDO wise,
Employee wise, and instalment for each month in fly leaf register.
e) The Treasury Officer shall watch the instalments through the register.
f) The Treasury Officer shall audit the arrear claim of NPS/CPS employees duly
verifying the deduction of 10% of Pay + DA of each instalment towards arrear
contribution to NPS/CPS.
g) The Treasury Officer shall audit the arrear claim including verification of the
Non-Payment Certificate enclosed by the DDO.
h) The Treasury Officer concerned shall confirm the amounts payable to the
employees in respect of Para II (d) (i) and (ii) mentioned under
Responsibilities of DDOs, after verification of necessary details (Appendix II)
in the IMPACT and the DTO concerned shall authorize the details.
i) The Treasury Officer shall activate the Employee ID of the retired/expired
persons in HRMS (DDO Request) Portal, for the limited purpose of updating
the data.
j) The Treasury Officer shall accept the beneficiaries list in IMPACT duly
verifying the Bank Account No. and IFSC Code.
k) The PPO/Treasury Officer shall obtain the list of retired/expired employees
who worked during the period from 02.06.2014 to 28.02.2015 from the DDO.
The Treasury Officer shall verify the list with reference to the fly register to
ascertain the said employee had worked under the establishment of same
DDO and draw the arrears instalments and disburse along with pension.
l) The Treasury Officer shall forward the case to the DTO concerned in the case
of any variation in arrear amount is noticed in Appendix II.
The DTO shall
verify the amounts and if found incorrect, the same may be forwarded to the
concerned the HOD, DTA/DWA/ PAO for rectification.
The DTA is instructed to update the HRMS/IMPACT package with adequate
validations in accordance with the above instructions and the system shall not allow
any DDO/individual to claim double or multiple payments for the same
installment/month.
The Director of Treasuries & Accounts, Telangana shall send a monthly
progress report on expenditure of Arrear Claims to the Government.
All the Heads of Departments are requested to issue necessary instructions to
the Departmental Officers under their control to follow the above instructions
scrupulously and co-operate with the Audit Authorities.
.jpg)
